High Rolls Mountain Park Lions Club

HIGH ROLLS - MOUNTAIN PARK LIONS CLUB
PO BOX 82
HIGH ROLLS - MOUNTAIN PARK NM 88325

August 1, 2010

The High Rolls-Mountain Park Lions Club will sponsor the 2010 Annual Apple Festival Arts & Crafts Show on Saturday, October 16th from 9:00 am to 5:00 pm and Sunday, October 17th from 9:00 am to 4:00 pm. Our fee is $75 per booth space. Spaces are limited.
If you would like to apply for a space, submit your reservation application below and submit your reservation application and payment as soon as you print this letter. First choice of spaces will be to the vendor who occupied that space during the 2010 Cherry Festival. Returning vendors, to guarantee your same space from the 2010 Cherry Festival your check needs to be returned to us no later than September 15, 2010. Notice to all vendors there are no partial payments allowed and no holding checks for booth spaces. Also all vendors must park in the designated vendor parking lot at all times. Assignments will be made on a first come, first served, basis after I have received the returning vendors payments by their due date. Fee acknowledgements and booth assignments will be mailed to you by the first week of September for returning vendors who do not have e-mails and new vendors by September 20th. Please print and complete the information below and return it with your payment/check to:

High Rolls/Mountain Park Lions Club Apple Festival 2010
PO Box 82
High Rolls Mountain Park NM 88325
Please leave your pets at home. Most of the booth sites are 10′ by 10′ with a limited number of side-by-side booth sites available. Tables, chairs, and canopies are not provided, please
bring your own.
Your participation is important for the success of the Apple Festival.
For info check out our website: www.highrollsfestivals.com
Or call me at 575-682-5591 before 9:00 PM
Thank you for making our festivals a success.

Crystal Poindexter, Vendor Booth Chairperson
Applicant agrees to abide by all conditions, rules and policies in the enclosed the Contract Conditions and Agreement.
Signature: ______________________________
Date: ___________________
Please print Name: _________________________________
Doing Business As: ___________________________________
Address: __________________________________________________________________
City: ___________________________________ State: __________ ZIP: ______________
Telephone: ____________________________
E-Mail: _____________________________
Description (or pictures) of your art & craft: ______________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
Number of booth sites requested________ Side by side? Yes / No
Amount Enclosed: ___________
Do you have a smaller set up than a 10’X 10’ tent? Yes / No

Vendor Agreement

Definitions: As used in this agreement, The Club, You, and Your refers to The High Rolls Mountain Park Lions Club and its membership in entirety. The pronouns I, Me, and My as well as the term The Vendor refers to Individuals, Partnerships, Corporations, Organizations, any combination of the aforementioned, or any other means of business wishing to contract booth space for the purpose of selling or otherwise distributing goods and/or services during either of The Club’s two annual festivals.

Contract refers to the mutually agreed upon terms of both The Club and The Vendor effective the date this agreement is received by The Club appropriately signed and approved by The Vendor.

General Provisions: I am aware and understand that booth spaces are approximately ten (10) feet by ten (10) feet in dimension and are assigned on a
first-come, first-served basis with preferential choice given to returning vendors. Should
I require an area larger than ten (10) feet by ten (10) feet in dimension, I will pay for full-sized additional subsequent spaces with the understanding that the spaces I contract may or may not be adjacent and unobstructed. I realize that there is no guarantee that the space I am assigned will be even and level or that it will be sheltered by trees. I understand that I am responsible for providing tables, chairs, tents, and/or any other applicable equipment and/or tools required for the conduct of my business at the festival. I also understand that there is no electricity, telephone, water, or any other utility provided to my assigned booth space(s), and should I require any such utility, it is my responsibility to procure said requirements in accordance with any applicable restrictions or laws. Since no security is provided by The Club, I agree to secure my area, money, and/or valuable
merchandise against theft and/or vandalism and relieve The Club of responsibility from any such acts. If it is the nature of my business to sell art and/or craft type items, I agree that the items I sell will be original works of my own or of an individual or entity that I represent; I will not sell kit-built or store-bought items. I agree that I am not to sell items for on-premise human consumption, and that if it is in the nature of my business, I will obey all applicable health and safety requirements concerning the sale of items for off-premise human consumption. I agree, to the best of my ability, that I will complete the set-up of my assigned booth space prior to the festival and avoid set-up or tear-down activities during festival hours. Immediately after unloading any necessary items for the conduct of my business, I agree that I will move my vehicle from the main parking area.
I agree that I will not bring pets to the festival. Insurance: Concerning my presence at the festival, I am responsible for my safety and the safety of others conducting business or otherwise visiting my assigned booth space. I agree to indemnify The Club and its parent organization, The International Organization of Lions Clubs from claims by assuming full financial responsibility, insured or otherwise, should I, The Club, another vendor,
or any other individual or party be injured or killed as a result of my actions or presence, to include the sale or distribution of defective or harmful products and/or materials.
Payment: I agree that the required fee for contracting booth space must be presented to The Club before I will be permitted to enter the vendor area with the intent to display, sell, or otherwise distribute goods and/or services, or for the purpose of conducting any other business on or in the vicinity of the festival grounds. I further agree to pay a service charge of $25.00 in addition to bank fees should my draft (check, or money order) be returned unpaid, as well as any collection and/or attorney fees payed by The Club in an attempt to recover all or part of my outstanding financial obligation. I agree to the payment of a $25.00 fine if my vehicle is found to be parked in the main parking area during festival hours.

Warranties and Representation: I am aware that The Club reserves the right to cancel or close a festival:

1) if, in the reasonable opinion of The Club or any County Official of Officer with the capacity to form judgment, it is found that the festival grounds or facilities are damaged or destroyed to the extent that they are untenable or unfit

2) should circumstances arise that are beyond the control of The Club which would make impossible the fulfillment of their contractual obligations.

The Club reserves the right to deny the distribution or display of any item(s) deemed inappropriate and I fully agree to discontinue presentation of said item(s) upon request. Although The Club can provide indications of attendance at previous festivals, I agree that no guarantee can or will be made concerning expected attendance and/or profit and that I will not hold The Club liable for any losses that I may sustain during the festival.

Refunds: This contract provisions for one entire festival. Although I am not required to attend and conduct business for the entire duration, I agree that no refund is provided should I choose or am otherwise prevented from doing so. I agree that if I am expelled from the festival for any reason, to include but not limited to failure to comply with the terms if this agreement, I am not entitled to a refund. I understand that The Club provides no refund and no alternate date for the festival should there be inclement weather. If I cancel before the first day of the month of the festival, a full refund will be provided to me, but no refund will be provided after that. I may re-assign, sublet, or share my space with the approval of The Club, provided that the vendor accepting, subletting, or sharing my assigned space is willing to also accept the terms of this agreement and contract separately with The Club.

Privacy: I agree that you may only furnish information regarding the nature of my business and any associated products and/or services without further written consent for the purpose of promoting the festival, to include any printed and/or transmitted form of media deemed appropriate by The Club. To the extent permitted by law, and after I am notified of your intent to do so, I further agree that you may furnish my personal information, to include addresses and/or phone numbers, for the purpose of:
1) collecting outstanding financial obligations due to The Club as outlined in the paragraph concerning “Payment”
2) resolving any claims against me as outlined in the paragraph concerning “Insurance”

Legal: I am solely responsible for the conduct of my business to include the collection and reporting of applicable local, state, and federal tax. The Club has no interest in, and
is therefore not made aware of, any financial aspect of my business.

Waivers: I waive protest to this agreement in its entirety and accept the terms and conditions outlined within.